Notion vs Smartsheet
An honest, feature-by-feature look at Notion and Smartsheet for creative teams, where each is stronger, what they cost, and what neither includes.
IncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncluded14-day free trial, then $29/member/moStatuses researched against each tool's official docs and pricing pages. “Limited” means the capability exists with meaningful restrictions.
Where Notion and Smartsheet differ
Of the 8 capabilities creative teams typically stitch together, Notion fully includes 4 and Smartsheet fully includes 5.
Video & Image Review
Smartsheet includes video & image review; Notion doesn't include it.
File Storage & Drive
Smartsheet includes file storage & drive; Notion covers it partially.
AI Assistant (kloudie)
Notion includes ai assistant (kloudie); Smartsheet covers it partially.
What neither includes
Whichever you pick, you'll still be stitching tools around it for the rest of the workflow. kloudboard includes all of the below in the same workspace:
- Built-in Chat
- Freelancer Payments
Frequently asked questions
Is Notion or Smartsheet better for creative teams?
Smartsheet covers more of the workflow out of the box (5 of the 8 capabilities we track fully included, vs 4), but the right pick depends on which capabilities your team actually uses. The comparison table above shows exactly where they differ.
How much do Notion and Smartsheet cost?
Notion's free plan is $0 (unlimited blocks solo, but a 1,000-block cap once a second member joins, 10 guests, 5 MB file uploads, 7-day version history), with Plus at $10/seat/mo billed annually ($12 monthly) and Business - the first tier with full Notion AI - at $18/seat/mo annually ($24 monthly). Smartsheet retired its free plan in 2025 - it now offers only a 30-day trial, with paid plans starting at Pro $9/user/mo ($108/yr, capped at 1-10 users, 250 automations/mo, 20GB storage, 30MB attachment limit) and Business at $19/user/mo ($228/yr, 3-user minimum, 1TB); AI tools are gated to the custom-priced Enterprise plan (10+ seats).
What do both Notion and Smartsheet lack?
Neither fully includes built-in chat and freelancer payments. kloudboard includes all of these in one workspace, with a 14-day free trial that unlocks everything.
Is there one tool that replaces both Notion and Smartsheet?
kloudboard combines kanban boards, frame-accurate video and image review, built-in real-time chat, freelancer payments, file storage, calendar, and the included kloudie AI assistant in one workspace. Every new workspace starts with a 14-day free trial with everything unlocked, then Pro is $29/member/mo, or $20/member/mo billed annually.
Skip the trade-off
Instead of choosing between Notion and Smartsheet, get boards, review, chat, and payments in one workspace. Try everything free for 14 days; client guests never take a paid seat.
Start your 14-day free trial