Notion vs ProofHub
An honest, feature-by-feature look at Notion and ProofHub for creative teams, where each is stronger, what they cost, and what neither includes.
IncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncludedIncluded14-day free trial, then $29/member/moStatuses researched against each tool's official docs and pricing pages. “Limited” means the capability exists with meaningful restrictions.
Where Notion and ProofHub differ
Of the 8 capabilities creative teams typically stitch together, Notion fully includes 4 and ProofHub fully includes 4.
Video & Image Review
ProofHub partially covers video & image review; Notion doesn't include it.
Built-in Chat
ProofHub includes built-in chat; Notion doesn't include it.
AI Assistant (kloudie)
Notion includes ai assistant (kloudie); ProofHub doesn't include it.
What neither includes
Whichever you pick, you'll still be stitching tools around it for the rest of the workflow. kloudboard includes all of the below in the same workspace:
- Video & Image Review
- Freelancer Payments
- File Storage & Drive
Frequently asked questions
Is Notion or ProofHub better for creative teams?
Notion and ProofHub cover a similar amount of the workflow - of the 8 capabilities creative teams typically stitch together, each fully includes 4. The comparison table above shows exactly where they differ.
How much do Notion and ProofHub cost?
Notion's free plan is $0 (unlimited blocks solo, but a 1,000-block cap once a second member joins, 10 guests, 5 MB file uploads, 7-day version history), with Plus at $10/seat/mo billed annually ($12 monthly) and Business - the first tier with full Notion AI - at $18/seat/mo annually ($24 monthly). ProofHub uses flat, per-seat-free pricing with no free plan (just a 14-day trial): Essential is $45/member-free... $45/month billed annually ($50 monthly) with 40 projects and 15GB storage, and Ultimate Control is $89/month annually for the first three months then $135/month ($99→$150 monthly) with unlimited projects and 100GB.
What do both Notion and ProofHub lack?
Neither fully includes video & image review, freelancer payments and file storage & drive. kloudboard includes all of these in one workspace, with a 14-day free trial that unlocks everything.
Is there one tool that replaces both Notion and ProofHub?
kloudboard combines kanban boards, frame-accurate video and image review, built-in real-time chat, freelancer payments, file storage, calendar, and the included kloudie AI assistant in one workspace. Every new workspace starts with a 14-day free trial with everything unlocked, then Pro is $29/member/mo, or $20/member/mo billed annually.
Skip the trade-off
Instead of choosing between Notion and ProofHub, get boards, review, chat, and payments in one workspace. Try everything free for 14 days; client guests never take a paid seat.
Start your 14-day free trial